UPDATING THE CATALOG

Departments may initiate course actions (additions/deletions/revisions) via CIMS. The Registrar’s office will automatically update the catalog with these changes.

If your department wishes to make minor changes to the catalog text, please communicate the changes directly with the Registrars Office. If the changes are deemed significant, you may be directed to the College FEC to obtain approval.

PROPOSALS TO THE FEC

Departments often submit proposals to the College FEC for the following reasons:

  • adding or deleting requirements for a program
  • clarifying existing requirements
  • increasing or reducing the number of classes for a program
  • creating a new major, minor, or program
  • renaming an existing department or program

Please review the specific guidelines below depending on the type of change or action your department wishes to enact. If you have any questions, or wish to consult someone before submitting a proposal, please contact Mitsue Yokota at x45665 or myokota@college.ucla.edu.

Revisions to an Existing Major

  • Memo from the department or faculty advisory committee that includes:
    • Rationale for the revisions
    • Requested effective term – Please note that FEC is unable to approve changes retroactively or for the current term.
    • A record of the faculty vote approving these changes – Please provide the date of the meeting and the record of the vote. If the vote was taken online, please indicate the voting period as well as the record of the vote.
  • Requested changes to the Catalog copy. A template is available here.
    • The left column should include text from the current (2018-19) Catalog striking out the text that should be deleted. The right column should include proposed changes with the additions underlined.
  • Additional Documents
    • If the revisions include a change to the name of the major or any significant changes that have resource implications, a memo from the academic dean is required. Additionally, the College FEC may request an academic resource memo from the Office of Academic Planning and Budget.
    • If the revisions include the addition of courses from other departments or programs, the College FEC requires a memo from that department/program consenting to the listing of that course.

Revisions to an Existing Minor

  • Memo from the department or faculty advisory committee that includes:
    • Rationale for the revisions
    • Requested effective term – Please note that FEC is unable to approve changes retroactively or for the current term.
    • A record of the faculty vote approving these changes – Please provide the date of the meeting and the record of the vote. If the vote was taken online, please indicate the voting period as well as the record of the vote.
  • Requested changes to the Catalog copy. A template is available here.
    • The left column should include text from the current (2018-19) Catalog striking out the text that should be deleted. The right column should include proposed changes with the additions underlined.
  • Additional Documents
    • If the revisions include a change to the name of the minor or any significant changes that have resource implications, a memo from the academic dean is required. Additionally, the College FEC may request an academic resource memo from the Office of Academic Planning and Budget.
    • If the revisions include the addition of courses from other departments or programs, the College FEC requires a memo from that department/program consenting to the listing of that course.

Proposing a New Major

All proposals must include a memo addressed to the Chair of the College Faculty Executive Committee that outlines the following:

  • Goals of the major and a brief summary including the rationale and need for the major
  • A record of the faculty vote
    • If a new departmental major, must include the date and record of the full faculty vote
    • If a new IDP major, must include the date and record of the faculty advisory committee vote
  • Requested effective date of the major

For a full explanation of the required components, please refer to the  Guide to Program Approval.  The details can be found beginning on page 38 but here is an overview of the sections that should be included:

Proposal

  1. Introduction
    1. Background
    2. Rationale for the major including why the combination of lower- and upper-division course were proposed
  2. Learning outcomes for the major
  3. Major requirements and Catalog copy
    1. Provide a specific list of courses and unit value (noting the minimum and maximum number of units for the pre-major and the major)
  4. Academic staff and organizational structure
  5. Proposed courses
    1. Include copies of syllabi for all new courses
  6. Resource requirements and enrollment plan
  7. Changes in Senate regulations
  8. Library support
  9.  Appendices
    1. Letters of support
      1. Dean
      2. Academic Planning and Budget Resource Analysis
      3. Department Chairs – You must include memos supporting the listing of any course (outside of the department) that will be used for the major.  This includes pre-major courses, required, and elective courses.
    2. Curriculum map

Proposing a New Minor

All proposals must include a memo addressed to the Chair of the College Faculty Executive Committee that outlines the following:

  • Goals of the minor and a brief summary including the rationale and need for the minor
  • A record of the faculty vote
    • If a new departmental minor, must include the date and record of the full faculty vote
    • If a new free-standing minor, must include the date and record of the faculty advisory committee vote
  • Requested effective date of the minor

For a full explanation of the required components, please refer to the  Guide to Program Approval.  The details can be found beginning on page 49 but here is an overview of the sections that should be included:

Proposal

  1. Introduction
    1. Background
    2. Rationale for the minor including why the combination of lower- and upper-division course were proposed
  2. Minor requirements and Catalog copy
    1. Minors will require no fewer than seven courses (28 units) and no more than nine courses (36 units)
      1. For 7 or 8 course minors, at least five courses must be upper division
      2. For 9 course minors, at least six courses must be upper division
  3. Academic staff and organizational structure
  4. Proposed courses
    1. Include copies of syllabi for all new courses
  5. Resource requirements and enrollment plan
  6. Changes in Senate regulations
  7. Library support
  8. Appendices
    1. Letters of support
      1. Dean
      2. Academic Planning and Budget Resource Analysis
      3. Department Chairs – You must include memos supporting the listing of any course (outside of the department) that will be used for the minor.
      4. If you choose to pursue a free-standing minor, you will need letters for each member of the ad hoc faculty advisory committee as well as letters of commitment from the deans/departments

Certification of a Capstone Major

Baccalaureate degree granting programs can apply either for Capstone Major Certification (all students completing the major are required to complete a capstone experience) or Capstone Program Certification (at least 60% of students completing the major have an opportunity to complete a capstone experience). Regardless of which option is selected, the application and certification processes are the same:

  1. Submit an application to your Faculty Executive Committee and the Undergraduate Council that includes:
    • A cover letter that details the faculty involvement in reviewing and endorsing the application, including the vote to pursue certification.
    • The Capstone Information Form – this is a fillable Word document.
  2. The Faculty Executive Committee reviews the application and submits the packet with their letter of endorsement to the Undergraduate Council.
  3. The Undergraduate Council’s Curriculum Committee then conducts the certification review and recommends to the Undergraduate Council either approval or request for additional information.
  4. Chair of council communicates review results to department or program.

For more information on the Capstone Initiative, please visit the UCLA Capstone Initiative Website.

Creation of a Fully Online Course